Report on the project progress

The interim report provides information on the progress of the project and consists of, as a rule, a cover sheet, a technical report and a financial statement.

The technical report consists of information on the accomplished project results, IKI standard indicators and IKI safeguards. The financial statement serves to document the use of the funding.

Implementing organisations that forward grants to implementing partners (organisations receiving forwarded grants) within the framework of the project are legally obliged to check the interim accounts of each individual organisation receiving a forwarded grant. The implementation as well as the result of the interim report review must be documented and confirmed by the first receiving organisation on the “Cover sheet of the substantive report”. The “IKI-Guideline for the review of the interim report of the sub-grantee by the grantee” serves for orientation purposes regarding the content of the review.

The IKI Office of ZUG provides corresponding templates for the submission of the required information. These templates can be downloaded from this page.

Please submit the documents annually by 30 April via e-mail to the IKI Office of ZUG. Multilateral organisations have alternative regulations and these are set out in the grant agreements.

Submission format:

• The documents must be submitted by e-mail as Word- and Excel-compatible files as well as PDF files.
• The project number must be stated as the e-mail subject.

The IKI Office of ZUG reviews the interim reports and if necessary, requests further information from the implementing organisations.

The biannual updates are less extensive. During the biannual updates, the IKI Office requests relevant project results including released publications and videos. The IKI publishes this information on the individual project pages on the IKI website. The biannual updates are thus a good and simple way for the implementing organisation to present their project work to the public.

In addition, the biannual updates are an important source of information for the ministries and for project supervision by the IKI Office of ZUG with regards to politically relevant developments in the project environment and important events in the implementation.

The IKI Office of ZUG provides a template that can be downloaded from this page.

Please submit the biannual updates respectively on 15 March and 15 September to the IKI Office of ZUG by e-mail.

The interim report provides information on the progress of the project and consists of, as a rule, a cover sheet, a technical report and a financial statement.

The technical report consists of information on the accomplished project results, IKI standard indicators and IKI safeguards. The financial statement serves to document the use of the funding.

Implementing organisations that forward grants to implementing partners (organisations receiving forwarded grants) within the framework of the project are legally obliged to check the interim accounts of each individual organisation receiving a forwarded grant. The implementation as well as the result of the interim report review must be documented and confirmed by the first receiving organisation in the inspection note.

The IKI Office of ZUG provides corresponding templates for the submission of the required information. These templates can be downloaded from this page.

Within three months of receiving the interim report, there will be a debriefing session involving the implementing organisation, partners and ZUG. The purpose of this meeting is to address any outstanding queries from the interim report review and discuss other pertinent matters such as recent project advancements. Concrete insights into on-site activities using visual materials like photos and videos of the project, will also be shared during this session.

Please submit the documents annually by 30 April via e-mail to the IKI Office of ZUG. Multilateral organisations have alternative regulations and these are set out in the grant agreements.

Submission format:

• Progress statement and Inspection Note – to be submitted by E-mail
• Financial statement – to be via the profi Online platform (German), via e-mail and via signed by post (the project signature must be stated as the e-mail subject)

The IKI Office of ZUG reviews the interim reports and if necessary, requests further information from the implementing organisations.

The biannual updates are less extensive. During the biannual updates, the IKI Office requests relevant project results including released publications and videos. The IKI publishes this information on the individual project pages on the IKI website. The biannual updates are thus a good and simple way for the implementing organisation to present their project work to the public.

In addition, the biannual updates are an important source of information for the ministries and for project supervision by the IKI Office of ZUG with regards to politically relevant developments in the project environment and important events in the implementation.

The IKI Office of ZUG provides a template that can be downloaded from this page.

Please submit the biannual updates respectively on 15 September to the IKI Office of ZUG by e-mail.